Effective 22nd May 2018
The Boutique Workplace Company Limited and Ventia Ltd, (“we“, “us”, “our”) are committed to protecting and respecting your privacy.
For the purpose of the Data Protection Act 1998 (“Act”) and the General Data Protection Regulation (EU) 2016/679, the data controller is The Boutique Workplace Company Limited, and or Ventia Ltd located at Central House, 47 St. Pauls Street, Leeds, United Kingdom, LS1 2TE.
Information we may collect from you
We may collect and process the following data about you:
Information you give us. You may give us information about you or your company by completing forms or forms within applications on our Sites or social media channels connected to our Sites by corresponding with us via phone, e-mail or other means of communication. This includes information you provide when you register interest on our Sites, apps (including Intercom), subscribe to our service, search for a product or service, company, location or tenant, place an order or purchase a product on our Sites, participate in discussion boards or other social media channels/functions on/via our Sites, enter a competition, promotion or survey, enter profile information on our Sites, register with or link to a third party account such as LinkedIn, Facebook or Google and when you report a problem with our Sites. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, registered office information, personal description and photograph, company name, skills, interests, occupation, job title, links to your accounts with third party applications such as LinkedIn, Facebook and Google.
Information we collect about you. With regard to each of your visits to our Sites we may automatically collect the following information:
Information we receive from other sources. We may receive information about you if you use any of the other websites we operate or the other services we provide. In this case we will have informed you when we collected that data that it may be shared internally and combined with data collected on our Sites. We are also working closely with third parties (including, for example, business partners, commercial property agencies/brokerages, payment and delivery services, advertising networks, analytics providers, search information providers, recruitment agencies, credit reference agencies) and may receive information about you from them.
If you registered through LinkedIn, we collect basic profile information (outlined here https://developer.linkedin.com/docs/fields/basic-profile). If you registered through Facebook, we collect basic profile information (including but not limited to first name, last name, profile picture, gender, age range and access to your list of friends that also use our app or email address). If you registered with Google we collect basic information including but not limited to first name, last name and profile image.
We use persistent cookies and session cookies on our Sites. We use persistent cookies to save your login information for future logins to the Sites. We use session cookies to enable certain features of the Sites, to better understand how you interact with the Sites and to monitor aggregate usage by users and web traffic routing on the Sites. Unlike persistent cookies, session cookies are deleted from your computer when you log off from the Sites and then close your browser.
Please find explanation for each cookie used on our website below.
Bing: used to track users on Microsoft domains
Google: used to track users on android domains
LinkedIn: used to track web use for marketing purposes
Google analytics: These cookies are used to collect information about how visitors use our Sites. We use the information to compile reports and to help us improve the Sites. The cookies collect information in an anonymous form, including the number of visitors to the Sites, where visitors have come to the Sites from and the pages they visited.
YouTube: We embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode.
Intercom: We use Intercom to anonymously track sessions. These sessions are not associated with any specific user. Intercom cookies will expire after one week. The cookies collect information including the number of visitors to the Sites, the pages the visited, and what features they have interacted with on the Sites.
You can set up your browser options, to stop your computer accepting cookies or to prompt you before accepting a cookie from the websites you visit. If you do not accept cookies, however, you may not be able to use the whole of the Sites or all functionality of the services.
To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org. To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.
Uses made of the information
We use information held about you in the following ways:
Information you give to us. We will use this information:
to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;
to provide you with information about our products and services we offer that are similar to those that you have already purchased or enquired about;
to provide you, or permit selected third parties to provide you, with information about goods or services we feel may interest you following your visit to our Sites, and or completed forms on our Sites. If you are an existing customer, we will only contact you by electronic means (e-mail or SMS) with information about goods and services similar to those which were the subject of a previous sale or negotiations of a sale to you. If you are a new customer, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data;
to notify you about changes to our service;
to carry out surveys relating to the service we provide;
to ensure that content from our Sites is presented in the most effective manner for you and for your computer.
to undertake our obligations in any contract, and or licence agreement
Information we collect about you. We will use this information:
to administer our Sites and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
to improve our Sites to ensure that content is presented in the most effective manner for you and for your computer;
to allow you to participate in interactive features of our service, when you choose to do so;
as part of our efforts to keep our Sites safe and secure;
to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
to make suggestions and recommendations to you and other users of our Sites about goods or services that may interest you or them.
to undertake our obligations in any contract, and or licence agreement
Information we receive from other sources. We may combine this information with information you give to us and information we collect about you. We may us this information and the combined information for the purposes set out above (depending on the types of information we receive).
Disclosure of your information
We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
Information we share with third parties. We may share your information with selected third parties including:
Personal information we disclose to third parties. We may disclose your personal information to third parties:
Where we store your personal data
All information you provide to us is stored on our secure servers and designated database system. Any payment transactions will be encrypted using SSL/TLS technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Sites, you are responsible for keeping this password confidential. We ask you not to share any password with anyone.
Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Sites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Our Sites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Access to information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. We’ll usually share this with you within 30 days of request.
Age of users
Our Sites are not intended for anyone under the age of 18.